Video to step-by-step guide

How to turn a video into a step-by-step guide

Turning a video into a step-by-step guide means watching it, noting each action the presenter takes and writing one instruction per action with the time it happens. This tool does that for you: it watches the video, writes a title, a short summary and numbered steps, and stamps each step with its time so readers can jump straight to that moment. You check the steps instead of pausing and rewinding to write them.

Why convert video to text instructions?

• Skimming: readers who need step seven can find it in seconds instead of scrubbing through the video.
• Search: written steps can be found through your help center’s search and through search engines; what is said in a video is much harder to find.
• Copying values: settings, commands and field values can be copied from text, not from a video frame.
• Accessibility: a written guide helps people who can’t play sound, or who prefer to read.
• Translation: text is far easier to translate and review than a recorded voice.

The best help content offers both: the video for people who want to watch and the steps for people who want to follow along.

Which videos work best?

The AI looks at what happens on screen and listens to the narration, so some videos turn into guides better than others.

YouTube video to guide: what to know

Paste the link of a public YouTube video, including Shorts. Private videos don’t work, because the AI has to be able to open them. In the result, every timestamp links to that exact moment on YouTube, and the Markdown download keeps those links.

If the video isn’t yours, use the guide for your own learning or your team, and link to the original when you share it. The creator’s explanation is their work.

A short example

A four-minute recording of setting up an invoice template could become:

1. Open the templates (0:12). Go to Settings and choose Invoice templates.
2. Create a template (0:41). Click New template and give it a name.
3. Add your logo (1:30). Upload the logo and set its position to top left.
4. Set the payment terms (2:55). Pick Net 30 and add your bank details in the footer.

Tips for a better guide

Give it a sentence of context

“This shows how to set up an invoice template for new clients” tells the AI the goal, so the steps say why, not only what was clicked.

Trim before you upload

Uploads are capped at 20 MB and only the first 10 minutes count. Cut long intros and keep the part that shows the task.

Check the timestamps and labels

Click through a few timestamps and compare the button names with the video. AI can make mistakes, especially with small on-screen text.

Where to use the written steps

Put the guide under the video on your help center or in your course, so readers can watch or read. Paste the steps into the video description on YouTube to give viewers chapters to skim. For internal training, add the guide to your wiki or SOP library with a link back to the recording. Keep both in one place: when the process changes, you update the video and the steps together.

Common mistakes

• Using a long video full of talk when the task takes two minutes of it.
• Publishing the steps without the video link, so readers lose the visual help.
• Keeping the guide after the app changed. When the video is outdated, so are the steps.